Information management is a vital aspect that should be given serious attention. Many organizations are now realizing the need to spend considerable amounts of time and effort in creating a reliable information management. Having this done the right way significantly improves their business processes. Many also must do this because of the demands of compliance regulations as well as the desire of these companies to deliver new and better products and services to their clients.
Both public and private organizations are facing a number of information management issues nowadays. Problems like:
- The lack of integration and coordination between information systems
- A large number of internal and external information management systems
- The need for upgrading and replacement of old systems
- An unclear strategic direction for the overall technology environment
It is important for you to identify what can be done to ensure that information management activities are effective and successful.
1. Recognize The Information Complexity Within The Organization
Most organizations are complex in nature and there is no way that you can avoid information management complications. What you can do however is to recognize the complexity and devise ways to address these. Identify the risks involved and know what you have to do when problems arise. To do this, you need the active participation of all the employees. This not only applies to learning all there is to know but also to implement the information management system.
2. Deliver Visible Organizational Benefits
Your information management system should be able to answer organizational issues and provide solutions to your information management problems. When solutions are delivered, the improvement should be obvious and adopted by the entire organization. Tangible and visible benefits should be provided for.
3. Prioritize Business Needs
It is important to prioritize the projects according to what serves the business best and their ability to address business needs. Planning efforts should be geared towards ultimately achieving organizational goals.
4. Provide Strong Leadership to Reduce Implementation Risks
Effective information management systems demands strong leadership that will facilitate the entire organization into cultural and organizational change. Managers should be able to generate a sufficient sense of urgency to drive the adoption of new systems and processes. With strong leadership you are also able to identify risks to avoid or reduce it.
5. Extensive Communication Within the Organization
The staff must have a clear understanding of the project that's being pursued and the benefits it will deliver. Extensive communication then plays a very critical role on its success. It is the responsibility of project team leaders to equip staff with proper knowledge to work their way through the entire system.
Effective information management is not easy to achieve as it involves more than merely storing basic information but also technical aspects that demands consideration. Typically, it requires deploying new technology solutions like content or document management systems, data warehousing, portal applications and many others. Bear in mind though that it is not merely a technology issue but rather a composition of different other concerns like organizational and cultural factors. It encompasses all systems and processes within the organization for the creation and use of corporate information.
What you don't know yet, is how a little twist to this system makes it even more powerful using a practical mindmap. Learn how mindmaps will make you much more effective in dealing with your information.
Source:http://www.articlesbase.com/management-articles/5-things-you-must-do-if-you-want-effective-office-information-management-3070196.html
